Free Virtual Assistant Invoice Template

Bill your monthly hours or retainer with a simple breakdown clients approve instantly.

Invoice

Description	Qty	Rate	Amount
VA support — November (per hour)	25	$35	$875
Inbox & calendar management	10	$35	$350
Monthly retainer top-up	1	$200	$200

Total $1425

Hours per time report attached. Overage billed at standard rate. Thank you!

Attach or reference your time-tracking report.
Group hours by task type.
Bill retainers at the start of the month, overages at the end.
State the retainer period and distinguish included hours from approved additional hours.
Summarize task categories without exposing client inbox contents, credentials or personal information.

Before you send · final checks

Replace all sample names, addresses, prices and policy wording with your actual agreed details.
Use a unique invoice number and include the service dates, issue date and a specific payment due date.
Confirm the customer's billing name, accounts-payable contact and any purchase order required for approval.
Include your accepted payment method and payment reference in notes; never include card details or passwords.
Check quantities, rates and the total before sending. Only apply tax you are required to collect; check local rules if unsure.
If a deposit was paid, reconcile it with the balance before sending. A note alone does not reduce Paidly's invoice total.