Free Subcontractor Invoice Template

Bill the general contractor for labor, materials and change orders with a clear invoice that keeps every draw on track.

Invoice

Description	Qty	Rate	Amount
Framing labor — week 1, Riverside Duplex (per hour)	40	$55	$2200
Materials — lumber & fasteners (receipts attached)	1	$1850	$1850
Change order #2 — added window openings	1	$640	$640

Total $4690

Project: Riverside Duplex, 14 River Rd. Per subcontract dated 10/01. Net 30. Lien waiver available on payment.

Reference the project name, site address and your contract number.
Separate labor, materials and change orders so the GC can approve each line.
Note the payment terms from your subcontract, such as net 30 or progress draws.
Attach receipts or lien waiver references for material costs.
Identify the billing period, completed work and approved change-order numbers; keep pending changes out of approved charges.
Reconcile prior draws and any contract retainage in supporting documentation. Paidly does not calculate retainage or previous payments; verify the amount requested and check waiver requirements locally.

Before you send · final checks

Replace all sample names, addresses, prices and policy wording with your actual agreed details.
Use a unique invoice number and include the service dates, issue date and a specific payment due date.
Confirm the customer's billing name, accounts-payable contact and any purchase order required for approval.
Include your accepted payment method and payment reference in notes; never include card details or passwords.
Check quantities, rates and the total before sending. Only apply tax you are required to collect; check local rules if unsure.
If a deposit was paid, reconcile it with the balance before sending. A note alone does not reduce Paidly's invoice total.