Free Translator Invoice Template

Bill by the word, page or hour with language pairs and deadlines clearly stated.

Invoice

Description	Qty	Rate	Amount
Document translation EN→ES (per word)	8500	$0.12	$1020
Certified translation — birth certificate	2	$65	$130
Rush delivery (48 hr)	1	$120	$120

Total $1270

PO #4471. Certified copies mailed separately. Payment due within 14 days.

State the language pair and word count.
Note certification or notarization fees separately.
Reference the purchase order number if the client has one.
Specify whether the word count is measured in the source or translated text.
Separate translation, proofreading and formatting, and identify the document version without exposing its private contents.

Before you send · final checks

Replace all sample names, addresses, prices and policy wording with your actual agreed details.
Use a unique invoice number and include the service dates, issue date and a specific payment due date.
Confirm the customer's billing name, accounts-payable contact and any purchase order required for approval.
Include your accepted payment method and payment reference in notes; never include card details or passwords.
Check quantities, rates and the total before sending. Only apply tax you are required to collect; check local rules if unsure.
If a deposit was paid, reconcile it with the balance before sending. A note alone does not reduce Paidly's invoice total.