Free Personal Trainer Invoice Template

Get paid for sessions, training plans and packages with a simple invoice your clients can settle on the spot.

Invoice

Description	Qty	Rate	Amount
One-on-one session (60 min)	8	$65	$520
Custom 8-week training plan	1	$150	$150
Nutrition check-in (30 min)	2	$40	$80

Total $750

Package: 10 sessions, 2 remaining. 24-hour cancellation policy applies. Thank you!

List the date of each session or the package period.
For packages, show sessions used and remaining.
State your cancellation policy, such as 24 hours' notice.
Distinguish delivered sessions from prepaid sessions and identify the package purchased.
Keep health history out of billing notes; record only the service and agreed cancellation charges.

Before you send · final checks

Replace all sample names, addresses, prices and policy wording with your actual agreed details.
Use a unique invoice number and include the service dates, issue date and a specific payment due date.
Confirm the customer's billing name, accounts-payable contact and any purchase order required for approval.
Include your accepted payment method and payment reference in notes; never include card details or passwords.
Check quantities, rates and the total before sending. Only apply tax you are required to collect; check local rules if unsure.
If a deposit was paid, reconcile it with the balance before sending. A note alone does not reduce Paidly's invoice total.