Free Mechanic Invoice Template

Bill repairs with parts, labor hours and shop supplies itemized the way customers expect.

Invoice

Description	Qty	Rate	Amount
Brake pads & rotors — front (parts)	1	$280	$280
Labor — brake replacement (per hour)	2	$95	$190
Oil change & filter	1	$65	$65

Total $535

2019 Honda CR-V, VIN …4821. 12-month/12,000-mile warranty on repairs. Thank you!

Record the vehicle year, make, model and VIN.
Separate parts from labor.
Note the warranty on parts and workmanship.
Reference the approved repair order and record mileage at the time of service.
Distinguish new, used or remanufactured parts and itemize only approved shop or disposal fees.

Before you send · final checks

Replace all sample names, addresses, prices and policy wording with your actual agreed details.
Use a unique invoice number and include the service dates, issue date and a specific payment due date.
Confirm the customer's billing name, accounts-payable contact and any purchase order required for approval.
Include your accepted payment method and payment reference in notes; never include card details or passwords.
Check quantities, rates and the total before sending. Only apply tax you are required to collect; check local rules if unsure.
If a deposit was paid, reconcile it with the balance before sending. A note alone does not reduce Paidly's invoice total.