Free Excavation Contractor Invoice Template

Create a clear excavation contractor invoice with itemized services, supplies and agreed charges.

Invoice

Description	Qty	Rate	Amount
Excavator with operator (per hour)	12	$145	$1740
Hauling excavated soil (per load)	4	$220	$880
Equipment mobilization	1	$350	$350

Total $2970

Sample invoice — replace service details and prices. Payment terms: as agreed with the customer. Thank you for your business!

Record machine hours and haul counts.
Reference utility locating and the approved dig area.
Confirm payment terms with your customer and replace the sample prices before billing.
Record equipment hours or measured quantities and identify the excavation area.
Separate hauling and disposal with supporting tickets, and reference approval for unexpected ground-condition work.

Before you send · final checks

Replace all sample names, addresses, prices and policy wording with your actual agreed details.
Use a unique invoice number and include the service dates, issue date and a specific payment due date.
Confirm the customer's billing name, accounts-payable contact and any purchase order required for approval.
Include your accepted payment method and payment reference in notes; never include card details or passwords.
Check quantities, rates and the total before sending. Only apply tax you are required to collect; check local rules if unsure.
If a deposit was paid, reconcile it with the balance before sending. A note alone does not reduce Paidly's invoice total.