Free Event Planner Invoice Template

Bill planning fees, coordination days and vendor management in one professional invoice.

Invoice

Description	Qty	Rate	Amount
Full planning package — wedding	1	$3500	$3500
Day-of coordination (10 hrs)	1	$900	$900
Vendor sourcing & management	1	$600	$600

Total $5000

Milestone 2 of 3 per agreement dated 08/02. Final invoice follows the event. Thank you!

Reference the signed planning agreement.
Separate your fee from vendor costs you pass through.
Bill milestones: booking, midpoint and final.
Name the event date and milestone covered by the current invoice.
Identify vendor reimbursements and approval references so they are not confused with your planning fee.

Before you send · final checks

Replace all sample names, addresses, prices and policy wording with your actual agreed details.
Use a unique invoice number and include the service dates, issue date and a specific payment due date.
Confirm the customer's billing name, accounts-payable contact and any purchase order required for approval.
Include your accepted payment method and payment reference in notes; never include card details or passwords.
Check quantities, rates and the total before sending. Only apply tax you are required to collect; check local rules if unsure.
If a deposit was paid, reconcile it with the balance before sending. A note alone does not reduce Paidly's invoice total.